Effective Date: 01 July 2025
Version: 1.0
Contact: msurobotic1@gmail.com
Team: FRC Team 3843 – RoboRacers, Murray State University
1. Agreement & Acceptance
By accessing or using any Team 3843 services—including our website (murraystaterobotics.com), Discord server, mobile apps, APIs, and related tools—you agree to these Terms of Service (“ToS”). If you do not agree, please discontinue use immediately.
2. Eligibility & User Accounts
- Age Requirement: Users must be at least 13 years old. Individuals under 13 may only participate through a parent‑managed account and with written parental or guardian consent.
- Account Creation: Mentors, students, and parents register via our website or Discord invite links. You agree to provide accurate information and keep your login credentials secure.
- Account Responsibility: You are solely responsible for all activities under your account. Notify us immediately of any unauthorized use.
- Parental Liability: Parents/guardians accept financial responsibility for damage or loss caused by their student’s misconduct.
3. Code of Conduct & Use Policies
- First Code of Conduct: All participants must abide by the FIRST Robotics Code of Conduct.
- Discord Guidelines: Users agree to follow Discord’s Terms of Service and Community Guidelines.
- Background-Check Requirement: All mentors and volunteers must pass FIRST’s Youth Protection Program background screening prior to participating (see FIRST YPP Guidelines).
- Team Code of Conduct: Students/guardians and mentors must sign and adhere to Team 3843’s Code of Conduct before gaining access to team resources.
- Communication Rules Agreement: Students/guardians and mentors must review and agree to Team 3843’s Communication Rules and Guidelines before being granted access to our Discord server.
- Content Standards: Content must comply with law and respect FIRST Robotics trademarks, team intellectual property, and confidentiality of design discussions.
4. User Contributions & Intellectual Property
- Ownership by Authors: You retain ownership of your original work (CAD models, code, artwork) submitted in connection with Team 3843 activities.
- Perpetual License: By submitting content, you grant Team 3843 and its sponsors a worldwide, royalty‑free, perpetual, irrevocable, sublicensable license to use, reproduce, modify, distribute, display, and publicly perform the work for any team‑related purpose.
- Joint Creations: Collaborative works remain freely usable by the entire team. No single contributor may withhold permission for multi-author projects.
- Moral Rights Waiver: You waive any moral rights to the extent allowed by law, permitting the team to adapt or modify contributions without further approval.
- No Further Compensation: You understand and agree that this license is granted without additional payment, and it remains in effect perpetually, including after your departure or in the event of removal from Team 3843.
- Third-Party Content: You must ensure you have rights to any third‑party materials included in your submissions under similar license terms.
- Feedback License: Any feedback, ideas, or suggestions you voluntarily provide may be used by Team 3843 for any purpose without obligation or compensation.
- DMCA Takedown Procedure: If you believe any content infringes your copyright, email msurobotic1@gmail.com with (a) your contact details, (b) a description of the work, and (c) the URL of the allegedly infringing material. We will promptly investigate and remove content as required.
5. Privacy & Data
Purchases & Donations
These terms apply to any goods, services, fees, or fundraising items offered by Team 3843, whether sold directly by us or fulfilled through a third‑party vendor.
- Pricing & Payment: All prices are listed in U.S. dollars unless stated otherwise. Accepted payment methods include any options presented at checkout—such as credit/debit cards, PayPal, or cash/check for in‑person orders.
- Third‑Party Vendors: Some merchandise or ticket sales may be processed and fulfilled by independent vendors (e.g., print‑on‑demand shops). By purchasing, you also agree to the vendor’s own terms and refund policies.
- Refunds & Cancellations: Request a refund or cancellation by email within 14 days of purchase. Approval is at Team 3843’s discretion and subject to vendor policies if a third party processed the order.
- Shipping & Delivery: Delivery estimates are not guaranteed. Risk of loss transfers to you once the item is handed to the carrier or the vendor marks the order as shipped.
- Payment Security: Online transactions are routed through established payment processors or vendor platforms; Team 3843 does not store full card numbers and relies on the processor’s PCI‑DSS compliance.
Your use of our services is further governed by the Team 3843 Privacy Policy, available at murraystaterobotics.com/privacy. By using our services, you consent to our collection and processing of personal information as described therein.
6. Service Availability & Disclaimers
We strive for 24/7 availability but do not guarantee continuous or error‑free service. Access may be interrupted for maintenance, upgrades, or outages beyond our control.
All services are provided “AS IS” and “AS AVAILABLE.” Team 3843 disclaims all warranties, express or implied, including fitness for a particular purpose and non-infringement.
7. Limitation of Liability
To the maximum extent permitted by law, Team 3843 and its sponsors, affiliates, and service providers shall not be liable for any indirect, incidental, or consequential damages arising from your use of or inability to use our services.
8. External Links & Third-Party Services
Our platforms may contain links to external websites and integrate third‑party services. These third parties operate independently from us; we are not responsible for their content, availability, or practices. Use them at your own risk.
- No Endorsement: Links or references do not constitute endorsement or sponsorship.
- Indemnification: You agree to indemnify and hold harmless Team 3843, its mentors, and volunteers from claims arising out of your use of third‑party sites or services.
9. Community Content & Moderation
We reserve the right to remove, edit, or moderate any user-generated content that violates these ToS. Users are responsible for content they post and represent that such content does not violate any third-party rights.
10. Dispute Resolution & Governing Law
Disputes should first be addressed through informal negotiation between the involved parties. If negotiation does not resolve the issue within 30 days, the parties agree to engage in non‑binding mediation conducted by a mutually agreed‑upon mediator. If mediation fails to resolve the dispute within 60 days of initiation, either party may then pursue legal remedies in the appropriate state or federal courts in Kentucky. These ToS are governed by the laws of Kentucky, USA.
11. Termination & Suspension. Termination & Suspension
We may suspend or terminate your access for any violation of these ToS or community guidelines, with or without notice. Upon termination, you must cease all use of the services.
12. Changes to the Terms
We may update these ToS periodically. Material changes take effect 14 days after posting, unless required sooner by law. Notice will be provided via website banner and Discord #announcements. Continued use after the effective date constitutes acceptance.
13. Modifications to Services
Team 3843 reserves the right to modify, suspend, or discontinue any aspect of our services at any time, with or without notice. We will endeavor to provide advance notice for significant changes.
14. Severability & Survival
If any provision of these ToS is found unenforceable, the remaining sections will remain in full effect. Sections regarding intellectual property licenses, disclaimers, limitations of liability, and indemnification survive account termination.
Contact Us:
For questions or reports of abuse, please email msurobotic1@gmail.com.